Donor Privacy Policy

1. Our Commitment to Donor Privacy

Fora is committed to protecting the privacy, confidentiality, and security of our donors’ personal information. We recognize that maintaining your trust requires transparency, responsible data practices, and adherence to applicable laws and regulations, including those in New York State.

2. Information We Collect

We collect only the information necessary to support our mission and manage donor relationships. This may include:

Name, mailing address, email address, and phone number
Donation history and giving preferences
Payment information (processed through secure third-party providers; Fora does not store full credit card numbers)
Employer information for matching gifts (if provided)
Event participation and engagement history
Any additional information voluntarily provided by the donor

Information is collected through online forms, written correspondence, events, and other direct interactions.

3. How We Use Donor Information

Donor information is used to:

Process donations and issue tax acknowledgments
Communicate with donors about programs, impact, and engagement opportunities
Maintain accurate financial and donor records
Improve fundraising and outreach efforts
Comply with legal, tax, and regulatory obligations

4. No Sale or Exchange of Donor Information

Fora does not sell, rent, trade, or exchange donor information with any third party for marketing or solicitation purposes.

5. Limited Sharing of Information

Donor information may be shared only as necessary to support operations, including with:

Secure payment processors
Donor database and technology providers
Auditors, legal counsel, and regulatory authorities

All third-party service providers are required to maintain confidentiality, use information only for authorized purposes, and implement appropriate data protection measures.

6. Donor Recognition and Anonymity

Fora respects donor preferences regarding recognition. Donors may request:

To remain anonymous
To limit or customize public acknowledgment

We will honor these preferences to the extent permitted by law.

7. Data Security and Safeguards

Fora maintains reasonable administrative, technical, and physical safeguards to protect personal information, including:

Secure systems and encrypted payment processing
Role-based access controls
Ongoing review of data protection practices

While no system is completely secure, we take appropriate measures to reduce risk and protect donor data.

8. Data Retention

Donor information is retained only as long as necessary to:

Fulfill the purposes outlined in this policy
Comply with legal, tax, and regulatory requirements

Information is securely disposed of when no longer needed.

9. Your Rights and Choices

Donors may:

Request access to their personal information
Update or correct their information
Request deletion of their information, where appropriate
Opt out of communications or solicitations

Requests will be handled promptly and in accordance with applicable laws.

10. New York Privacy Rights

In accordance with the New York SHIELD Act, Fora implements reasonable administrative, technical, and physical safeguards to protect private information.

For New York residents:

Personal information is protected against unauthorized access, use, or disclosure
In the event of a data breach involving private information, affected individuals will be notified in accordance with New York law
Fora maintains policies and procedures designed to detect, respond to, and prevent data security incidents

11. Changes to This Policy

Fora may update this policy from time to time to reflect changes in practices or legal requirements. Updates will be posted on our website with a revised effective date.

12. Contact Information

For questions, requests, or concerns regarding this policy, please contact:

Kelly Quinn, CFO

Fora

516-419-5882